Case Management Software for Mid-Sized Law Firms
- Details
- Written by: Legal Workspace
Legal Workspace is all-in-one case management software for mid-sized UK law firms, with every feature for £50 per user, free setup and no enterprise tiers. Workflows with task assignment, permission groups, 50+ reports, billing, client accounts and unlimited e-signatures are all part of onePlan, with free online training for your whole team.
As a firm grows, the challenge shifts from getting work done to keeping it consistent: several teams, more fee earners, more matters to supervise and more money moving through client accounts. The software that worked for a handful of people can start to creak. Legal Workspace gives mid-sized firms structure, visibility and predictable costs, without an enterprise price tag or a long implementation project.
Legal Workspace for mid-sized law firms at a glance
- Price: £50 per user per month, with every feature included
- onePlan: no tiers, add-ons or enterprise upgrades
- Practice areas: 22 areas and 380+ matter types, each with its own case fields
- Reporting: 50+ reports, including WIP and aged debt
- Access control: permission groups, own-matter or firm-wide access, and private matters
- Setup and training: free, delivered online for your whole team
See how Legal Workspace would work for your firm
onePlan, every feature, £50 per user per month. Book a free, no-obligation demo and we’ll show you how Legal Workspace would handle your firm’s matters.
What mid-sized law firms need from case management software
Teams work in different ways
When each department has its own habits, it becomes hard to supervise matters, cover absences or compare performance.
With Legal Workspace, each practice area has its own case fields, and workflows with task assignment and reminders bring the same structure to every team.
Supervisors need to see what is happening
Partners and team leaders need to know which matters are progressing, which have stalled and where work is piling up.
With Legal Workspace, each matter shows its stage, tasks and history in one place, and 50+ reports, including WIP and aged debt, show the picture across the firm.
Billing and cash flow need tighter control
With more fee earners recording time, unbilled work and unpaid bills can build up quickly.
With Legal Workspace, time is recorded in 6-minute units from a timer or straight from emails, calls and documents, and draft bills, invoices, credit notes, disbursements and client ledgers sit in one system.
Access needs to be controlled
With more staff, not everyone should see every matter or be able to post to the accounts.
With Legal Workspace, permission groups control what each person can see and do, module by module, with full, add/edit, read-only or no access. You can limit users to their own matters or open the whole firm's, and supervisors and fee earners can mark any matter as private.
Costs jump as you grow
Many systems move growing firms onto enterprise plans or charge for extra modules, so costs rise faster than headcount.
With Legal Workspace, onePlan is £50 per user per month at every size, with every feature included. Your bill grows only when you add users.
Rolling out new software takes time
The more people you have, the higher the cost of a long implementation and a steep learning curve.
With Legal Workspace, there are no implementation fees, setup is free, and we run free online training sessions over Microsoft Teams so every team is ready before go-live.
Control who sees what
Legal Workspace lets you decide exactly what each person in your firm can access:
- Permission groups: create groups for roles such as partners, fee earners, cashiers and support staff, and add users to them
- Access levels for each area: set full access, add/edit access, read-only or access denied for matters, consultation notes, the receipt book, trust accounting and system reports
- Own matters or firm-wide: choose whether a user can open every matter in the firm, or only their own
- Private matters: case supervisors and fee earners can mark any matter as private, so no one else can access it
That keeps sensitive work confidential and client money records with the people responsible for them.
Everything included in onePlan
Every feature is part of the same plan, whatever the size of your firm. There are no tiers to upgrade through and no add-ons to buy.
- Case and matter management: 22 practice areas and 380+ matter types, each with its own case fields
- Workflows and task assignment: assign tasks, track each matter's stage and set reminders
- Document templates: letters and documents that fill in client and matter details for you
- Microsoft 365 integration: edit Word, Excel and PowerPoint files online and save them back to the matter
- Time recording: 6-minute units, from a timer or straight from emails, calls, attendances and documents
- Billing: draft bills, invoices, credit notes, disbursements, WIP and aged debt reports
- Legal accounts: client ledgers and trust accounting
- User roles and permissions: permission groups with full, add/edit, read-only or no access to each part of the system, plus private matters
- Unlimited e-signatures: with the signed PDF filed to the matter automatically
- Client portal: share documents and updates securely
- 50+ reports: plus free updates, free setup and free online training
What it costs a mid-sized law firm
A 20-user firm pays £1,000 a month, or £12,000 a year. A 40-user firm pays £2,000 a month, or £24,000 a year. Every user gets every feature, there is no setup or implementation fee, and training is free, so your costs are simple to forecast as the firm grows.
Built around your practice areas
Legal Workspace covers 22 practice areas and more than 380 matter types. An immigration matter records the details an immigration solicitor needs, a criminal matter records police station attendance, bail, charges and hearings; and family, civil litigation, personal injury, employment, commercial property and probate each have their own case fields too. That keeps data consistent across departments, so firm-wide reports are reliable and new fee earners can find their way around any team's matters.
Getting started
- Book a free demo. We spend up to 60 minutes showing you Legal Workspace with the kind of matters you handle.
- We set up your account. We configure your practice areas, users and templates at no cost.
- Bring your data across, if you need to. If you are moving from another system, we explain what can be imported and give you a fixed quote first.
- Train your team. Free online training over Microsoft Teams, at times that suit you.
- Start working. Your teams move to Legal Workspace on an agreed go-live date, with live chat, phone and email support for every user.
Legal Workspace for other firm sizes
Already using another system? See how Legal Workspace compares with Clio, LEAP, Smokeball and Actionstep.
See how Legal Workspace would work for your firm
onePlan, every feature, £50 per user per month. Book a free, no-obligation demo and we’ll show you how Legal Workspace would handle your firm’s matters.
Frequently asked questions
Mid-sized firms need consistent processes across teams, clear reporting and costs that scale predictably. Legal Workspace offers workflows with task assignment, case fields for 22 practice areas, 50+ reports, billing and client accounts in one plan at £50 per user per month, with no implementation fees.
Legal Workspace costs £50 per user per month with every feature included, so a 20-user firm pays £1,000 a month, or £12,000 a year. There are no enterprise tiers, add-ons or implementation fees, and setup and training are free.
Yes. Legal Workspace covers 22 practice areas and more than 380 matter types, each with its own case fields, so every department records the details that matter for its work while firm-wide reporting stays consistent.
Yes. You create permission groups and set full access, add/edit access, read-only or no access for each area of the system, including matters, consultation notes, the receipt book, trust accounting and system reports. You can also limit users to their own matters, and case supervisors and fee earners can mark any matter as private so no one else can access it.
We run free online training sessions over Microsoft Teams, which can be arranged by department or role and at times that suit you, so everyone is comfortable before go-live.
Our standard plan is a 12-month subscription at £50 per user per month, with every feature included and no setup fees. If you would rather not commit for 12 months, you can choose a rolling monthly subscription at £60 per user per month instead. Both plans include every feature, and you can end either with 30 days' notice.
Yes. Book a free demo of up to 60 minutes and we'll walk through the system using the kind of matters your firm handles. Setup and online training are free if you decide to go ahead.
