Case Management Software for Small Law Firms
- Details
- Written by: Legal Workspace
Legal Workspace is affordable, all-in-one case management software for small UK law firms, with every feature for £50 per user and free setup and training. Shared matters, workflows with task assignment, time recording, billing, client accounts, document templates and unlimited e-signatures are all part of onePlan.
Small firms need the same things as large ones: organised matters, accurate client accounts, efficient billing and a team that knows what everyone else is doing. What they don't have is a large IT budget or time to configure complicated software. Legal Workspace gives small firms everything in one plan, ready to use, at a price that grows sensibly with the team.
Legal Workspace for small law firms at a glance
- Price: £50 per user per month, with every feature included
- onePlan: no tiers, add-ons or extra modules
- Team working: workflows, task assignment and reminders
- Setup and training: free, delivered online
- Support: live chat, phone and email support for every user
See how Legal Workspace would work for your firm
onePlan, every feature, £50 per user per month. Book a free, no-obligation demo and we’ll show you how Legal Workspace would handle your firm’s matters.
What small law firms need from case management software
Everyone needs to know where each matter stands
In a small team, one person off sick or on holiday can leave matters stalled if nobody else can see what is happening.
With Legal Workspace, every matter shows its stage, tasks and history in one place, and you can assign tasks to colleagues with reminders so nothing sits untouched. Permission groups let you decide who can see and do what, from matters to trust accounting, and fee earners can mark a sensitive matter as private so no one else can open it.
Work should be done the same way every time
Without consistent processes, quality depends on who handled the file, and new staff take longer to settle in.
With Legal Workspace, each practice area has its own case fields, and workflows with task assignment help your team follow the same steps on every matter.
Billing and accounts take too long
Small firms often spend hours each month pulling time together, preparing bills and checking client account records.
With Legal Workspace, time recording, draft bills, invoices, credit notes, disbursements and client ledgers are all in one system, with WIP and aged debt reports to show what is outstanding.
Costs keep creeping up
Entry-level plans often leave out features small firms need, so the real cost appears only after an upgrade or add-on.
With Legal Workspace, onePlan is £50 per user per month with every feature included, so adding a new team member is the only thing that changes your bill.
New starters need to be productive quickly
Every week a new hire spends learning a complex system is a week of lost time.
With Legal Workspace, the focus is on everyday work, so it is quick to learn, and free online training is available whenever you add someone new.
Everything included in onePlan
Every feature is part of the same plan, whatever the size of your firm. There are no tiers to upgrade through and no add-ons to buy.
- Case and matter management: 22 practice areas and 380+ matter types, each with its own case fields
- Workflows and task assignment: assign tasks, track each matter's stage and set reminders
- Document templates: letters and documents that fill in client and matter details for you
- Microsoft 365 integration: edit Word, Excel and PowerPoint files online and save them back to the matter
- Time recording: 6-minute units, from a timer or straight from emails, calls, attendances and documents
- Billing: draft bills, invoices, credit notes, disbursements, WIP and aged debt reports
- Legal accounts: client ledgers and trust accounting
- User roles and permissions: permission groups with full, add/edit, read-only or no access to each part of the system, plus private matters
- Unlimited e-signatures: with the signed PDF filed to the matter automatically
- Client portal: share documents and updates securely
- 50+ reports: plus free updates, free setup and free online training
What it costs a small law firm
A five-user firm pays £250 a month, or £3,000 a year, with every feature included. A ten-user firm pays £500 a month, or £6,000 a year. There is no setup fee, training is free, and each new user costs the same £50 a month, with nothing extra to unlock.
Built around your practice areas
Legal Workspace covers 22 practice areas and more than 380 matter types. An immigration matter records the details an immigration solicitor needs; a criminal matter records police station attendance, bail, charges and hearings; and family, civil litigation, personal injury, employment, commercial property and probate each have their own case fields too. That means each team in your firm works with fields that fit its matters, and your reports make sense across the whole firm.
Getting started
- Book a free demo. We spend up to 60 minutes showing you Legal Workspace with the kind of matters you handle.
- We set up your account. We configure your practice areas, users and templates at no cost.
- Bring your data across, if you need to. If you are moving from another system, we explain what can be imported and give you a fixed quote first.
- Train your team. Free online training over Microsoft Teams, at times that suit you.
- Start working. Your team works in Legal Workspace from go-live, with live chat, phone and email support whenever anyone needs help.
Legal Workspace for other firm sizes
Already using another system? See how Legal Workspace compares with Clio, LEAP, Smokeball and Actionstep.
See how Legal Workspace would work for your firm
onePlan, every feature, £50 per user per month. Book a free, no-obligation demo and we’ll show you how Legal Workspace would handle your firm’s matters.
Frequently asked questions
Small firms usually do best with software that is quick to learn, includes legal accounts and has a clear, all-inclusive price. Legal Workspace is built for that, with matters, workflows, billing, client ledgers, document templates and unlimited e-signatures in one plan at £50 per user per month, with free setup and training.
Legal Workspace costs £50 per user per month with every feature included. A five-user firm pays £250 a month, or £3,000 a year. Other providers often charge more for higher tiers or add-ons, so compare the full cost for your number of users.
Yes. You can assign tasks to colleagues, set reminders and track each matter's stage, so everyone can see what needs doing and nothing falls through the gaps.
Yes. If you are moving from another system, we explain what can be imported and give you a fixed quote for the migration before any work starts. Account setup and training are free.
Our standard plan is a 12-month subscription at £50 per user per month, with every feature included and no setup fees. If you would rather not commit for 12 months, you can choose a rolling monthly subscription at £60 per user per month instead. Both plans include every feature, and you can end either with 30 days' notice.
